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Booking a Session
A $150 deposit is payable by the Client at the time of booking in order to reserve the photography session. This required deposit only applies to reservations when client selects any of of the following photo gallery packages: Basic, Premium, or Ultimate. In the case of Event Photography, a $250 deposit is required to secure the reservation of the photography session. For Seasonal/Special Photo Packages, full payment must be received at the time of booking to reserve the photography session. Payments may be made by cash, check or Paypal (note: this option may entail an additional fee). Deposits are non-refundable and will be applied towards the full value of the selected photo gallery package at the time of invoicing.
 
Cancellation
We understand that it is difficult to anticipate the unexpected. In the event of illness or emergency, the Client agrees to make every possible effort to contact Minvi Duncan Photography as soon as possible, either by phone call or email, no later than 2 hours prior to the start time of the photography session. The session may be rescheduled to a new date mutually agreed upon by both parties within a maximum 3 month period. Minvi Duncan Photography reserves the right to reschedule outside of this time limit due to any existing commitments. If the Client fails to reschedule within the 3 month time period, Minvi Duncan Photography has the right to cancel the booking and all payments made are deemed non-refundable. If Minvi Duncan Photography has to cancel the appointment, an alternative date will be offered when possible. Otherwise, Minvi Duncan Photography's liability shall be limited to the full refund of the deposit amount paid.
 
Travel Charge
The travel fee of $75 will be charged, in addition to the cost of the selected photo gallery package or Event Photography, when the shoot venue is outside the 15 mile radius of Allen, Texas.  This additional fee will be included in the Client's invoice, which must be paid in full before any delivery of print and/or digital negative product(s).
 
Creative Discretion
Minvi Duncan Photography shall use its artistic judgement in the production of Client's images. This includes, but is not limited to, poses requested of subject(s), props used and number of images taken during the allotted schedule. Client agrees that Minvi Duncan Photography may not be able to capture all the poses or settings expected during the shoot. In the event of uncooperative children/client at a session of any kind, for any reason, Minvi Duncan Photography will make every effort to comply with Client's expectations, within reason. The Client shall be responsible for all children during the shoot and maintain order to ensure that Minvi Duncan Photography captures the images effectively. During post-processing, images with the best overall photographic quality will be selected. These images will be enhanced using basic editing techniques before presenting to Client through the Online Viewing Gallery. Additional edits may be used at the discretion of Minvi Duncan Photography. Depending on circumstances, further enhancements as requested by Client may incur an additional charge.
 
Fulfilment of Obligations
Minvi Duncan Photography shall not be liable to the Client for any failure, in whole or in part, to fulfill its obligations where failure arises as a result of an event or circumstances beyond its control, which may include (but are not limited to) weather conditions, equipment failure, illness or accidents resulting in injury and/or damage to equipment or property. The Client understands and accepts that Minvi Duncan Photography will make every effort to capture images and process them in a professional and creative manner. In the unlikely event of total photographic failure, loss of digital images or cancellation of the contract by Minvi Duncan Photography, liability shall be limited to a full refund of all monies paid, only after every effort is made to accommodate the Client to re-take the photographs at a mutually agreed date and time.
 
Proofing and Ordering
All image proofing is conducted in person with the Client approximately 2-3 weeks after the photo session using the Online Viewing Gallery. A selected # of images within the Online Viewing Gallery will be fully enhanced and edited to show the Client the look of the final product. The Client will review the edited images presented in the Online Viewing Gallery and select the ones to be printed and/or delivered in digital negative file format. Print and/or digital negative file orders will be provided to Minvi Duncan Photography at this time. Ala carte products may also be added to the order.
 
Print and Digital Negative File Orders
Minvi Duncan Photography only uses professional photographic labs to fulfill all print orders. Depending on the print or canvas size requested, some cropping of an image may occur. Minvi Duncan Photography will use its professional judgement to crop the image as required, however we will advise the Client if a particular print size ordered is entirely unsuitable for the image in question. Digital negative files will be resized according to the particular photo gallery package selected by Client. Some photo gallery packages may not include a Print Release.
 
Copyright and Reproduction
Copyright (©) is retained by Minvi Duncan Photography at all times throughout the world. No image can be copied, scanned, reproduced or published in any form without the prior written consent of Minvi Duncan Photography. The Client may not alter, add to , or manipulate a picture by any means, or reproduce a picture in whole or in part as an element within, or as a montage with other pictures without Minvi Duncan Photography’s written permission. Permission to reproduce an image for personal use (not commercial) is granted to the Client by Minvi Duncan Photography only when digital negative files are purchased as part of a photo gallery package that specifically includes a Print Release.
 
Use of Images
Minvi Duncan Photography retains the right in all cases to use any of the images produced for the Client for any purposes it deems appropriate including but not limited to displays, advertising, portfolio, publication or promotion of its work.
 
Print and Digital File Delivery
All print orders will be delivered within 2 weeks of placing the order. Resized digital negative files will be delivered via a Dropbox link within 5 days of receipt of payment from Client. Delivery of prints, albums, wall art or any other special product orders may vary and Client will be advised of the specifics at time of ordering. Minvi Duncan Photography shall not be responsible for delays due to vendor and/or postal mail/courier servicing issues. All print and/or digital negative file orders are presumed to have been received in good condition unless the Client contacts Minvi Duncan Photography via email of any discrepancy or error within 24 hours of receipt. 
 
Retention Period for Digital Files
After 3 months from your Online Gallery Viewing date, Minvi Duncan Photography will no longer be responsible for storing Client's digital image files. Additional print or digital negative file orders must be received prior to the end of the 3 month image retention period.